SnowIS proof of service
How we prove a snow removal visit
A completion text is not enough. SnowIS ties each service record to the right property and dispatch, then checks the visit time, location, checklist, and photos before the record can be completed.
03 / Service plan
What stays tied to the visit
The record keeps the key facts together instead of spreading them across texts, photos, and memory.
Property and dispatch
The record must match the assigned company, property, and dispatch. Those identity fields cannot be changed after the record is set.
Arrival and departure
The visit stores clock-in and clock-out times with location data for the assigned property.
Site checklist
SnowIS takes a snapshot of the active required checklist for that property. Required items must be marked complete.
Before and after photos
A completed record needs stored before and after photos. Extra photos can also be tied to checklist items that need proof.
Work and materials
The record can keep notes, materials, salt use, and the work completed during the visit.
Sealed proof record
When the proof checks pass, the completed record is sealed. Later changes use a separate correction record instead of silently rewriting the visit.
04 / Price and scope
What SnowIS checks before completion
These checks run in the database, not only in a crew training guide.
| Database check | What must be true |
|---|---|
| Identity | The company, property, and dispatch match |
| Checklist snapshot | The property has an assigned active checklist |
| Required work | Each required checklist item is marked complete |
| Required item photos | Any checklist item that needs a photo has one |
| Arrival and departure | Both times and both location records pass the property check |
| Service window | Departure is after arrival and the visit is not longer than 24 hours |
| Before and after photos | Both photo types exist in storage |
| Photo timing | Photos fall within the allowed visit-time window |
| Photo integrity | The stored file still matches its saved type, size, and file fingerprint |
The exact checklist and photo needs can change by property. SnowIS uses the checklist snapshot assigned to that site when the service record is created.
05 / What happens next
What happens in the field
Open the assigned stop
The crew works from the property and dispatch already placed on the route.
Clock in at the property
The record captures the arrival time and location for the assigned site.
Complete the written scope
The crew works through the property checklist and takes the required photos.
Clock out and close
SnowIS checks the time, location, checklist, and photo proof before the record can be completed.
Seal the record
A completed record is locked. Any later correction must be requested and tracked separately.
06 / Field guide
What the record can and cannot show
The record can show what work was recorded, when the crew was at the property, and what the site looked like in the saved photos.
It cannot promise that outdoor conditions stayed the same after the crew left. New snow, traffic, melt, and refreeze can change a site. The service plan still needs clear triggers, return rules, and ice coverage.
07 / Next step
Ask to see the proof plan
Send the property address. We will show what service record, checklist, and photo proof the property plan calls for.
FAQ / Straight answers
Straight answers
Can a crew close a visit without before and after photos?
Not when the record is being completed through the current SnowIS proof rules. The database checks for stored before and after photos before it accepts a completed service record.
Can a completed service record be edited later?
The completed record is sealed against normal changes. A later change uses a separate correction request so the original record is not silently rewritten.
Does every property use the same checklist?
No. SnowIS takes a snapshot of the active checklist assigned to that property. The required items and photo needs can match the written site scope.
Does a service record prove the property stayed safe all day?
No. It records the visit and visible conditions at that time. Weather, traffic, melt, and refreeze can change the property later.
Fast property review
Get a snow plan for your property
Send the address. We will review the site, define the work, and build a clear plan before the next storm.
Call any time during a storm · (314) 501-SNOW